How To Enter Pay Check In Quickbooks When Using Outside Payroll Service

I appreciate the detailed information you lot've shared, @drod1.

If there's an export tool, y'all can transfer the payroll details directly to QuickBooks. If there's none, y'all manually enter these payroll payments to a periodical entry.

I'd recommend consulting an accountant to brand sure its accuracy well-nigh the three transactions from ADP. You can besides ask advise to them regarding the categorization of the accounts.

Hither's how to enter the payroll payments in QuickBooks:

First, yous'll take to create these accounts for tracking:

Payroll Expenses: Wages ADP
Payroll Expenses: Taxes ADP
Payroll Liabilities: Federal Taxes (941/944) ADP
Payroll Liabilities: Federal Unemployment (940) ADP
Payroll Liabilities: [State] SUI/ETT ADP
Payroll Liabilities: [State] PIT/SDI ADP

If y'all're using QuickBooks Online, hither's how:

Go to the Accounting menu, select Nautical chart of Accounts.
Click the New push.
In the Account Type section, select Expenses.
Choose Payroll Expenses in the Detail Type section.
In the Proper noun box, you can enter Payroll Expenses: Wages ADP.
Select Save and close.

There are some states or locality that has a specific tax. For that, you'll just demand to create an boosted account for it. Once you lot're washed with the accounts, you can proceed to create a journal entry to QuickBooks.

Get your employees' payroll pay stubs or a payroll study from ADP.
Click the+ New push.
Select Journal Entry.
Enter the paycheck engagement, under the Journal date.
Enter it in the Journal no. field to easily track the paycheck number.

Hither are the accounts y'all need to enter every bit Debits in the journal entry:

Payroll Expenses: Wages
Payroll Expenses: Taxes

Here are the accounts you need to enter equally Credits in the journal entry:

Payroll Liabilities: Federal Taxes (941/944) ADP
Payroll Liabilities: Federal Unemployment (940) ADP
Payroll Liabilities: [State] SUI/ETT ADP
Payroll Liabilities: [State] PIT/SDI ADP
*Net Wages = Enter the checking account you're paying your employees from.

I'd also added a sample screenshot for your reference below.

For more information on how to manually track the payroll payments, please check out this commodity: Manually enter payroll paychecks in QuickBooks Online.

If you're using QuickBooks Desktop, you can apply the accounts I've mentioned higher up. And then, you tin can refer the steps in this article to create a journal entry: Create a journal entry in QuickBooks Desktop.

Furthermore, you lot can pull up a payroll report and customize information technology to bank check the details entered expenses. I'd similar to share these articles to help you more than with the reports:

For QuickBooks Desktop (QBDT): Customize payroll and employee reports
For QuickBooks Online (QBO): Run payroll reports

These articles contains sub-topic such as how QuickBooks generates reports and boosted features in QBO.

Please don't hesitate to tag my name in the comment department below if you need annihilation else. I'd be happy to answer them for you lot. Take care.